Catholic Institute of West Africa

Examination Guide

What you need to know before your Examination

Get to know more about rules and regulation governing the conduct of examination and grading system

Setting, conduct, evaluation schemes, moderation schemes internal and external for degree examination and the issuance of results

Examinations are conducted for all categories of students towards the end of the first and second Semester of every academic session. Before examination, course Lecturers set their questions and submit same via their course coordinators to the Head of Department for vetting. Papers for degree examinations are set and sent to external examiner(s) for vetting and moderation. Every core course is assigned to at least two Lecturers and the questions must be set by the Lecturer who teaches the course. Time allowed for every paper taken during examination is usually two and half hours (21/2hrs). Strict supervision is ensured by the Head of Department, course Lecturers and Invigilators during examination.

Any incidence of Examination misconduct is reported to the Head of Department who refers same to the Departmental Examination Misconduct Committee for investigation. The result of such investigation is sent to the Faculty Examination Misconduct Committee. Culprits are usually punished in accordance with the prescribed punishment as enshrined in the Institute's Revised Examination Misconduct and Miscellaneous offences Act of 2008. When taken, one month after, Lecturers are expected to mark the scripts, compute the scores, moderate them and submit same to the Head of Department after presenting then 4 formally to the Board for moderation and approval. Thereafter, the raw scores are immediately pasted on the notice board for students to see. Following this, the original copies of the results are then sent to the Rector through the Dean for approval and eventual ratification. External Examiners conduct oral examination for degree students who write the long Essay (i.e. project). Supervisor's assessment and that of the external examiner are sometimes used to determine the final score of the students in the examination. Thereafter, the external examination writes and submits a comprehensive report of the examination to the Institute authority through the Head of Department. The results are published for the students to see before the examination officer prepares the final result.

Types of Misconduct by Students

i. Copying with cooperation
ii. Copying without cooperation
iii. The use of extraneous materials
iv. Impersonation
v. Smuggling question papers in or out of the examination hall
vi. Writing on body dresses or other materials
vii. Pre-knowledge of examination questions
viii. Plagiarism

Types of Misconduct by Lecturers

i. Leakage of examination questions to students ii. Aiding and abetting students during examination iii. Allowing student to substitute fresh answer scripts for used ones iv. Inflating/changing marks to favor a student v. Requesting Senate to correct already approved result based on false claim vi. Conscious alteration of grade/raw scores vii. Writing Project for students viii. Aiding and abetting plagiarism


The Grade Point Average System shall be used for the determination of the class mark and the class of Degree. The Final aggregate mark for a course shall be a whole number Letter grades and grade points shall be awarded on the basis of the final aggregate marks as fellows Percentage Score Letter Grades Grade Point (GP)

70 - 100 A (4.5-5.00)
60-69 B (3.5-4.49)
50-59 C (2.4-3.49)
40-49 D (1.5-2.39)
0-44 E (0)

The minimum pass score is 45 and is converted to grade point letter O, equivalent to grade point one. The maximum score of 70 is converted to grade letter A, equivalent to grade point 5. Any unpassed compulsory courses may be repeated in the next available semester when the courses are being taught as a carry-over. A failed elective course may be substituted by another passed elective.

(f) The Cumulative Grade Point Average (CGPA)

5 This point obtained by the average of all the grade points indicates the overall performance of a student at any stage in the programme. Where the CGPA is below 1.00, the student is placed on probation and may be required to withdraw from the programme if it so continues. To qualify for a degree, a candidate must have passed all the specified compulsory course and in addition obtained the minimum number of units prescribed by the Faculty. The class of degree shall be based on the final Cumulative Grade Point Average as follows:

4.50 and above - First Class
3.50-4.49- Second Class (Hons) Upper Division
2.40-3.49- Second Class (Hons) Lower Division
1.50 -2.39- Third Class
1.00 -1.49 - Fail

(g) External Examiner

As other tertiary institutions do, the Institute engages the services of external examiners. These external examiners are drawn from the Universities. They moderate the examination questions and examine in a public forum the long essay projects. Their views are always taken very seriously. The final vetting of examination results is done by the Department of Linguistic & Communication Studies, University of Calabar.

(i) Issuance of Result

The Results of examinations are issued to the students after they have been vetted both on the department and Faculty levels and ratify by the Senate.